AI Workflow Automation Services
We take the repetitive work your team does every week, email, quotes, reports, intake, data entry, and build AI systems that do it instead. One workflow in two weeks for $1,500 to $3,500. Three in 30 days for $5,000 to $10,000.
Which Workflows Can AI Automate?
Anything repetitive that runs on text or data is a candidate. These six account for most of the hours we recover in small and mid-sized businesses:
Customer email & chat responses
The same questions answered consistently, drafted for review or sent automatically
Quotes, proposals & follow-ups
Drafted from job notes and CRM data, sent on schedule
Invoicing & billing prep
Job notes and timesheets turned into draft invoices in your accounting tool
Intake sorting & routing
Incoming requests classified, prioritized, and assigned with context attached
Reporting & summaries
Weekly status reports, meeting summaries, and client updates generated from existing data
Data entry between systems
Information extracted from emails and documents, entered where it belongs
Not sure where to start? Our free automation finder narrows it down in a few minutes, and the deciding-what-first question is exactly what our AI automation consulting engagement answers before anything gets built.
What Does AI Workflow Automation Cost?
Three fixed-price tiers. Every price is quoted before work starts and never changes mid-project.
Run an agency? The AI Workflow Audit for Agencies ($500-$5K) finds your automation candidates with dollar amounts first. Building custom agents instead? See AI agent development.
How Does the Process Work?
- 1
Baseline (days 1-3)
We measure where your team spends repeated hours and what those hours cost, then pick the workflow with the clearest payback. You approve the choice and the fixed price.
- 2
Build (weeks 1-2)
We build the AI system on the ChatGPT or Claude stack, integrate it with your existing tools, and test it on your real data. You do not pick models or write prompts.
- 3
Handover & measure (week 2+)
Your team gets a short training video, 30 days of support, and a before-and-after measurement of hours saved. Then you decide whether workflow number two is worth it. It usually is.
The math behind picking workflows is covered in our free guide to where AI pays back first.
Frequently Asked Questions
What is AI workflow automation?
AI workflow automation uses language models like ChatGPT and Claude to run the repetitive text and data work inside a business process: reading incoming messages, drafting responses and documents, extracting data from one system and entering it into another, and routing work to the right person. Unlike traditional automation, which needs rigid rules, AI handles the messy middle: unstructured emails, varied formats, and judgment calls that used to require a person.
How much does AI workflow automation cost?
Our pricing is fixed and public: a single workflow automated end-to-end is $1,500 to $3,500 and takes two weeks (the AI Starter Install). Three workflows are $5,000 to $10,000 in 30 days (the Automation Starter). A five-workflow industry package with custom integrations and team training is $10,000 to $25,000 over 4 to 6 weeks. Ongoing tool subscriptions, usually $20 to $60 per month, are yours and are small relative to the hours saved.
Which workflows should a business automate first?
The best first workflow is repetitive, text-heavy, and high-volume: answering the same customer questions by email or chat, drafting quotes and follow-ups, turning job notes into invoices, sorting and routing incoming requests, or generating routine reports. We pick the first workflow by measuring where your team spends the most repeated hours, then choosing the one with the clearest payback, not the most impressive demo.
Will AI workflow automation work with our existing software?
Yes, that is usually the point. We integrate AI workflows with the tools you already run: Gmail and Outlook, Excel and Google Sheets, common CRMs, accounting software like QuickBooks, and practice or job management systems. Where a system has no API, we have desktop automation options. You should not have to replace working software to automate the work around it.
How do you measure whether an automated workflow is paying off?
Every build starts with a baseline: how many hours per week the workflow consumes today and what those hours cost. After deployment we measure the same numbers. A typical first install saves 5 to 15 hours per week, which against a $1,500 to $3,500 fixed price usually means payback inside the first two months. If a workflow cannot show that math before we build, we tell you and pick a different one.
Is our data safe in an automated AI workflow?
We default to business tiers of AI tools that do not train on your data, keep customer and financial information out of consumer tools entirely, and document where data flows in plain language. Builds follow PIPEDA-aligned handling, and Quebec Law 25 or sector-specific rules are flagged and followed where they apply.
Find Your First Workflow
A free 30-minute call: we identify the 2-3 workflows costing you the most hours and quote fixed prices to automate them. No discovery fee, no obligation.