AI Vendor Selection Advisory
Vendor-neutral shortlisting, scripted demos, and independent contract review. Buy the right AI vendor the first time.
What is AI vendor selection?
AI vendor selection is a structured consulting process for choosing AI software vendors based on weighted, evidence-based criteria rather than vendor marketing. ChatGPT.ca runs vendor-neutral engagements (no resale, no referral fees) that include requirements gathering, vendor shortlisting, RFP authoring, scripted demos, scoring, and DPA / contract review tailored to AI-specific concerns like data residency, model training rights, and PIPEDA alignment.
What you walk away with
Six concrete deliverables, every engagement.
Requirements & weighted criteria
A scored requirements document tailored to your workflows, not a wish-list. Weighted so scoring is honest.
Vendor shortlist (2-3)
We screen the relevant AI vendors in your category and shortlist the 2-3 that actually fit. Skip the 80% who do not.
Scripted demos & scoring
Demo scripts based on your real workflows. Consistent scoring across vendors. Apples-to-apples comparison.
RFP / SOW authoring
Optional: a tight RFP that gets useful vendor answers, not 200 pages of marketing copy.
Contract & DPA review
Independent review of DPA, SLA, residency, model training rights, exit terms, and PIPEDA clauses before signature.
Security & compliance check
SOC 2 status, residency options, PIPEDA alignment, audit trail capabilities, incident response posture.
The 6-week process
Requirements & Weighting
Workflow interviews, requirements document, weighted scoring criteria.
Vendor Screening
Screen the relevant AI vendors in your category. Shortlist 2-3 that fit. RFP issued if needed.
Demos & Scoring
Scripted demos against your real workflows. Consistent scoring across vendors. Final recommendation drafted.
Contract & Signature
DPA, SLA, residency, model training rights, exit terms, and PIPEDA clauses reviewed before signature.
Investment
Fixed-fee. Scope and price agreed before kick-off.
Single Category
- ✓One AI tool category
- ✓Shortlist + demos + scoring
- ✓Recommendation with reasoning
Standard Engagement
- ✓1-2 AI tool categories
- ✓RFP authoring included
- ✓DPA + contract review
- ✓Final recommendation memo
Enterprise
- ✓Multiple categories
- ✓Full procurement playbook
- ✓Security & PIPEDA deep-dive
- ✓Negotiation support
Frequently Asked Questions
Are you really vendor-neutral?
Yes. We do not resell any AI platform, take referral fees, or accept vendor incentives. Recommendations are scored against your weighted criteria. We will tell you in writing which vendors we have worked with before so you can judge for yourself.
What is included in contract review?
DPA (data processing agreement), SLA, data residency and retention clauses, model training rights (does the vendor train on your data?), exit terms (data export, no lock-in), pricing escalators, and PIPEDA-specific clauses. We do not replace your lawyer; we surface the AI-specific issues your lawyer probably will not catch.
How long does the process take?
Typical engagement is 3-6 weeks. Week 1 is requirements and weighted scoring. Weeks 2-3 are vendor screening and shortlisting. Weeks 4-5 are scripted demos and scoring. Week 6 is contract review. We can compress if scope is narrow.
What if no vendor fits?
Then we will tell you, in writing. Sometimes the right answer is "wait 6 months and re-evaluate" or "build a thin wrapper instead." We get paid for the advice, not for forcing a buying decision.
How is this different from AI Procurement Support?
Vendor Selection is the strategic advisory layer: who to shortlist, how to score, what contract terms matter. Procurement Support is the execution layer: RFP authoring, vendor coordination, scoring matrix execution. Most enterprise engagements pair both.
Do you help with vendor demos?
Yes, that is the most underrated part of the engagement. We write a demo script around your real workflows, attend the demos, ask the questions vendor reps will not volunteer, and score consistently across all vendors using the same rubric. Apples-to-apples, every time.
About to sign with an AI vendor?
A 30-minute call before you sign can save you a 12-month replacement project. Book a discovery call.
Book a Discovery Call